Office Manager – Amsterdam

Introductie

For one of our international clients, a well-known and international foreign exchange (sales) company in the Amsterdam region, we are searching for a Personal Assistant – HR Support candidate. In this role is for the Dutch Office at the subdivision of our clients (head office in London) to ensure smooth day-to-day running of the Office and facilities as well general administration support to the Sales Manager, Executive Assistant, HR and Finance in order to help the Office thrive in daily operations.

Functie

  • Acting as the point of contact for internal and external visitors;
  • Provide full support and assistance to the Sales Manager, including diary management and taking minutes when required;
  • Creating team reports – KPIs (daily, monthly, quarterly and yearly);
  • Responding to phone calls and general information requests;
  • Coordinating office activities such as mail and deliveries, diaries and meetings;
  • Maintaining office security and safety procedures and controlling and managing access;
  • Arranging travel and accommodation, external lunches and dinners;
  • Ordering office supplies and keep inventory of stock e.g. stationery;
  • Ensuring the office is tidy and well maintained;
  • Liaison with cleaners, IT, building management and maintenance contractors for cleaning, maintenance and H&S;
  • GDPR (General Data Protection Regulation) compliance;
  • Responsibility for H&S (Health & Safety) and fire risk procedures keeping them up to date;
  • Office orientation for all the new starters;
  • Assisting staff as when necessary.

Supporting the head office in London with:

  • HR when instructed, and may include: recruitment, minuting meetings and absence reporting;
  • Compliance when required with account opening, following the Company’s KYC policy;
  • Finance – Monthly Management Accounts, payments and develop expenses budget annually;
  • Executive Assistant to organise management meetings (Agenda, Reports, Presentations, Minutes)

Functie-eisen

  • Professional attitude and appearance with good customer service skills for clients and colleagues;
  • A proactive and flexible approach to problem solving, especially in a changing environment;
  • Excellent interpersonal and communication skills;
  • Excellent organisation, multi-tasking and time-management skills, with the ability to prioritize tasks;
  • Capability to work using own initiative, to be resourceful and proactive when issues arise;
  • Ability to deal with emergencies in a timely and effective manner while streamlining office operations;
  • Strong written and spoken Dutch and English;
  • Strong Microsoft Office applications e.g. Word, Excel, PowerPoint and the Internet.

Aanbod

  • Fulltime position 40 hours;
  • International team on the Amsterdam Zuid As;
  • Gross Salary 30k – 45k and depending on experience;

Inlichtingen

Lars Franken
06-42597772
lars@lofrecruitment.nl

Sollicitatie

Lars Franken
06-42597772
lars@lofrecruitment.nl

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